The Basic Jewel Processes: Difference between revisions

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Welcome to the Jewel monthly cycle, guided by the NextStep button! We hope you will see how Jewel has made a fairly complicated process quite simple.
Welcome to the Jewel monthly cycle, guided by the NextStep button! We hope you will see how Jewel has made a fairly complicated process quite simple.


The NextStep button in the center of your Jewel Home Screen is your guide through the monthly accounting process. The item listed beside NextStep will change according to where you are in the accounting process - reminding you of where you left off and what your next step is. During most of the monthly cycle, that next step is Start New Offering.
The NextStep button in the center of your Jewel Home Screen is your guide through the monthly accounting process. The item listed beside NextStep will change according to where you are in the accounting process - reminding you of where you left off and what your next step is. During most of the monthly cycle, that next step is Start New Offering. When it is time to close the month or the year, the NextStep button informs you of exactly which step to do next.
 
Click on each heading below to get more information on how to complete Jewel's most-used processes.


== [[Receiving and Handling Offerings]] ==
== [[Receiving and Handling Offerings]] ==
Once your database is set up, the first thing you must do is enter an offering. Click the link [[Receiving and Handling Offerings|here]] for step-by-step instructions.


=== Counting the Offering ===
<ul>[[Receiving and Handling Offerings#Counting the Offering|Counting the Offering]]<br>
 
[[Receiving and Handling Offerings#Start New Offering - Recording Offerings in Jewel|Start New Offering - Recording Offerings in Jewel]]<br>
Before you can enter an offering in Jewel, the offering must be counted. This is a critical step that must be done following [[Media:5570_-_What_are_internal_controls.pdf|Internal Controls]] to prevent dishonesty, help avoid accusations, and to catch potential counting errors. [[Media:5540_-_Dual_Counting_-_Why_and_How.pdf|Dual Counting]]--having two people present whenever an offering is being counted--is a critical part of those controls. If you have any questions regarding safe, correct procedures for counting the offering, please consult your conference treasury or auditing department.
[[Receiving and Handling Offerings#Deposit Slip|Deposit Slip]]<br>
 
[[Receiving and Handling Offerings#Contribution Entry|Contribution Entry]]<br>
=== Start New Offering - Recording Offerings in Jewel ===
[[Receiving and Handling Offerings#Trial Deposit|Trial Deposit]]<br>
To begin entering a new offering, click the NextStep button when it reads “Start New Offering.” In the window that opens, select the date the offering was collected. Jewel automatically brings up the offering date of the Sabbath after your last offering entry. If you need to change the date, use the up and down arrows or type in the appropriate date manually.
[[Receiving and Handling Offerings#Make Deposit|Make Deposit]]<br>
 
</ul>
If you are not using the Deposit Slip feature of Jewel, enter the offering total here, as calculated by counting the offering, and then click OK. If you ARE using the Deposit Slip, click OK now and the offering total will be calculated in the Deposit Slip. The Deposit Slip feature can be toggled on and off by going to Maintenance -> Properties -> General tab.
 
If you are entering an AdventistGiving offering, simply click "Import Offering". You do not need to enter a date or a total, as Jewel will get those details from the import. Next steps for AdventistGiving imports are found [[More Accounting Processes#Import from AdventistGiving|here]].
 
[[File:New_Offering_screen_no_deposit_slip.png|300px]] [[File:New_Offering_screen_deposit_slip.png|300px]]
 
=== Deposit Slip ===
The deposit slip in Jewel is a great way to simplify the counting process. Once the envelope totals have been verified by counting their contents, you can use the deposit slip as a re-count of all of the cash and checks to ensure that no mistakes were made in the first steps of counting. You will come to a grand total, which should equal the total already arrived at by adding together the envelope totals.
 
On the Deposit Slip Screen in the upper left corner, note the offering date, date of deposit, and the bank you will be depositing into and change if needed. Now, notice there are columns for coins, bills, and checks. Enter in the total number of pennies, dimes, dollar bills, etc in their respective text boxes. Then type in each check, pressing enter after each to make a new field. Entering the check number may be optional (depending on your settings in Properties), but provides a better record on year-end donation receipts. As you see on the right-hand side of the screen, Jewel calculates a grand total for you. Compare this with the totals from the previous counting, ensuring that they are equal. Once finished, you can click Print Deposit Slip in the upper right hand corner, then use this deposit slip when depositing the money in the bank. When you have finished and printed, click OK. Like nearly everything in Jewel, if for some reason you need to make a change later, you will be able to do so until you have completed the month-end closing process.
 
[[File:Deposit_Slip_screen.png|center|600px]]
 
=== Contribution Entry ===
In this step, you will be entering the data from each individual tithe envelope. Jewel will use this data to make financial reports (thereby keeping track of budget and cash flow) and to make receipts at the end of the year for each donor.
 
Follow these simple steps for entering envelopes:
 
# First, select the donor. You can start typing in the name, or click the small down arrow at the end of the text box and select from the list. You can also add a donor by clicking the (+) sign next to the down arrow. Once you have entered the new donor's information in the Edit Names screen, click OK to return to Contribution Entry.
# Enter the amount of Cash and/or Checks included in this envelope. If you are using the Deposit Slip feature, Jewel will transfer the check numbers for you. Otherwise, enter them yourself. If you are entering electronic donations, use the Check field, and enter the source of the donation (AdventistGiving, etc) in the Check Number field.
# Next, select the appropriate account(s) donated to on this envelope. As with selecting the donor name, either type in the account name (or number) or click the down arrow and select from the list. You can also Edit/Add accounts by clicking the (+) sign, which takes you to the Edit Accounts screen. Click OK to save changes, and you will be returned to Contribution Entry. After entering the amount donated, press Enter to open another account line.
# Jewel will automatically start a New Envelope if you press Enter when your account Running Total matches the Envelope Total. Jewel will not allow you to move to a New Envelope until those two totals match.
# Follow these steps for all envelopes, being very careful to enter the correct amounts into the correct accounts. Once the Amount Entered (the total of envelopes entered) equals the Offering Total, Jewel will prompt you to proceed to Make Deposit.
 
[[File:Contribution_Entry_screen.png|center|600px]]
 
=== Trial Deposit ===
If your envelope total equals the offering total, a trial deposit may not be necessary. However, if you're having trouble getting the Amount Entered to equal the Offering Total, Trial Deposit (in the upper right corner of the Contribution Entry screen) will aid you in finding the problem. Compare your paper envelopes with the list of envelopes entered into Jewel on the Trial Deposit screen. If an envelope was mis-entered, click on that envelope in the list, click Edit Envelope, and make your corrections. If the problem is the offering total, click Make Corrections. Then check the Edit box at the top left of the Contribution Entry screen to change the deposit total. Or click Edit Deposit Slip, if you are using that feature, and make your corrections there. Once you are satisfied that all data has been entered correctly, click Make Deposit.
 
[[File:Trial Deposit screen.png|center|600px]]
 
=== Make Deposit ===
This step completes the process of entering your offering. When you click &quot;OK&quot;, the Jewel software makes the appropriate accounting entries according to the envelopes you have entered. Jewel will enter the total into your checking account record, and distribute funds into your church and conference funds as indicated on each envelope. The envelopes entered will not actually appear on your records in Jewel until this step has been completed.
 
Review the information shown on the screen. You can click Trial Deposit or Make Corrections if something is wrong. You can also change the deposit date, memo, and checking account information if necessary. If all information is correct, click OK to complete the recording of the deposit in Jewel.
 
[[File:Make Deposit screen.png|center|600px]]
 
== Month End ==
You have the NextStep button to guide you through the month-end processes. You don't need to remember what to do next!
 
There are two ways to begin the month end process. The easiest and most common is that after you have clicked "Make Deposit" for the last Sabbath of the month, Jewel will ask if you have entered all offerings for the month. Double-check the list of offerings shown, making sure to include AdventistGiving if appropriate. If all deposits have been entered, click 'Yes' to begin the month-end process.
 
If you mistakenly click the wrong option, go to Offerings in the top menu bar, and select Start New Offering or No More Offerings This Month, depending on which you need.
 
=== Remit to Conference ===
Your NextStep button now says Remit to Conference. This is the point where you send the Tithe and other Conference Funds to the conference. Under no circumstances are funds intended for conference use to be removed and used for local church purposes. Clicking Remit to Conference brings up the actual check or ACH remittance you will send in to the conference. Jewel has already calculated how much you owe the conference for this month, as well as how the funds are to be disbursed at the conference (note the list of accounts with their respective values in the bottom half of the check). You should never need to change the amounts! Jewel automatically accounts for any corrections that have been made, NSF checks received, etc.
 
If you write your checks by hand, double-check that the Check Number is correct. If you send your remittance via ACH, verify that the Electronic Payment box is checked. If you need to change one of these things, click Edit Check and make your change.
 
''NOTE:'' The remittance check CANNOT be written using Write Checks, as Conference Funds cannot be selected in that screen. In the unlikely circumstance that you need to write a remittance check outside of the monthly cycle, you must go to Accounting -> Make Manual Remittance.
 
[[File:Remit to Conference screen.png|center|600px]]
 
=== Send Remittance Report ===
If your conference uses Jewel as its official treasury software, your next step is to Send Remittance Report. This sends the breakdown of funds on the remittance check to the conference in electronic form. If you have not set up ACH with your conference, the report saves them from having to deal with a physical report in addition to your physical check. If you have set up ACH, the report tells the conference how much to withdraw from your bank account.
 
=== Make Budget Allocations ===
If you have set up a budget in Jewel, your next step will be to confirm those allocations for the next month. This screen shows the budget allocations that Jewel will make for the next month, based on what you have entered. Simply click OK to record the transfer. If you need to make changes, click Cancel, go to the menu bar at the top of the main screen, select Maintenance → Budget Allocations and make necessary changes. If you do not wish to set up a budget in Jewel, click the NextStep button anyway, then confirm that you wish to continue without setting up budget allocations.
 
For help in setting up or editing your budget, [[Budget|click here]].
 
=== Reconcile Bank Statements ===
The Bank Reconciliation is an essential part of treasury work. Its purpose is to verify that your records in Jewel agree with what is actually happening in your bank account. Reconciling makes sure that you entered all transactions in Jewel and that you entered them correctly, as well as giving you a chance to catch any errors the bank may have made, or any fraudulent transactions.
 
Please see [[Bank Reconciliation|Chapter 4: Bank Reconciliation]] for instructions on how to complete this critical step.
 
=== Print Monthly Reports ===
Next, a box will pop up stating that you are about to print monthly reports and close the month. Jewel is pre-set to print the typical monthly reports, which include: Financial Summary (month- AND year-to-date), Contribution Report, Deposit Report, Checks Written Report, and Transfer/Allocation Report.  However, you can always change which reports will print by going to Properties → Reports Tab (see [[Reports]]). Check with your Church Board to find out which reports they require.
 
As noted in the pop-up, you cannot make any changes after the month has been closed. Make sure you have entered ALL transactions for the month BEFORE completing this step. The only way to make corrections after closing the month is for you to make a correcting entry in the following month, or to ask support for help.
 
=== Back Up Data ===
Your next step is to make a backup of the data you have entered for the month. This will ensure that, even if something goes wrong with the Jewel application or your computer, you will have your data stored elsewhere, so as to not lose it. Simply insert a USB drive (memory stick) into the appropriate port on your computer, then click Back Up Data on the NextStep button. Keep your USB drive in a safe place but NOT with the computer.
 
=== Send Backup to Conference ===
The last monthly step is sending a back up to your Conference server. This is one more assurance that you will not lose your data, and also serves as your month-end reports to your Conference. Just click the NextStep where it says "Send Backup to Conference", and your backup will automatically be sent. (If you bought Jewel independently of your conference, then your backup goes to Jewel's server. In this case it is not a report to your conference, but is still an extra assurance that your data will not be lost.)
 
== Entering Common Transactions ==
 
=== Checks and Other Payments ===
In Jewel, all payments are made in the Write Checks screen, whether you print a physical check with Jewel, hand-write a paper check, use a debit/credit card, or send an electronic payment. Checking the Electronic Payment box removes the Check Number field, so use that for anything that is not a paper check. Otherwise, fill out the check as usual. Note that the total check amount must equal the Running Total of the Accounts listed in the bottom portion of the check.
 
Checking the Print this Check box at the right means that the current check will be included the next time you click Print Checks. Whether this option is automatically checked or not can be toggled on and off in Maintenance -> Properties -> General tab.
 
Best practice is to enter all of your checks for the month before starting the month-end closing process. Doing this means that your Remittance check will be the last check written for the month, and that all checks will show on your Bank Reconciliation report. However, it is possible to enter checks at any time during the month, up until you Print Monthly Reports.
 
When you want to enter any type of payment, from your Jewel Home Screen, select "Write Checks".
 
# Verify that the church and bank information shown is correct. If not, correct it in Maintenance -> Properties -> [[Properties#Church Info|Church Info tab]]
# The check number is automatic and you should not generally need to change it. If you are hand-writing checks or using pre-printed checks, verify that the check number matches the paper check you plan to use. If you are entering a non-check form of payment, check the Electronic Payment box. This removes the check number entirely.
# The date is automatically set to today's date, according to the date on your computer's system. You can also set Jewel so that it brings up the date of the last check written in Maintenance -> Properties -> [[Properties#Use Date from Previous Check|General tab]].
# Type in the Payee, or choose from the list using the down arrow. Remember you can use the (+) sign to add or edit a name and then return to writing your check.
# The dollar amount (as well as memo and account breakdown) of the most recent check written to this vendor will be automatically entered. If necessary, change this information to what you need THIS current check written for. After typing in the correct amount, press Enter.
# Enter a Memo in the memo text box, indicating what the check is being written for.
# Choose the Account(s) the check is to be taken from.
 
At this point, you can either print this check (ensure “Print this Check” is marked, then click “Print Checks”) or write more checks (click “New Check”, or press F8). You can print multiple checks by ensuring “Print this Check” is marked for each check, then clicking “Print Checks” when you are finished writing all your checks.
 
''Important:'' If you still want to hand-write your checks, you can. But you MUST write the check in Jewel as well so that the check information can be stored and kept in Jewel's records. This is necessary to keep your books accurate and reliable!
 
====Electronic Payments====
Rather than writing a check, you may need to simply record that a payment has been made out of a church account, without using a check number. These payments are recorded in Write Checks, following the same steps as above, except that instead of making sure you have the right check number, you will mark the Electronic Payment box. Use this procedure for electronic bill pay, automatic debits, and credit/debit card transactions.
 
[[File:Write_Checks_screen.png|center|600px]]
 
=== Transfer Funds ===
Jewel allows two types of transfers, both done in the Transfer Funds screen. You can transfer funds between two Bank Accounts, such as from checking to savings. Or you can (with Church Board approval) transfer funds between two Local Funds, such as from Church Budget to Utilities.
 
Best practice for transfers is to enter them before starting the month-end closing process, but they can be entered at any time during the month, up until you Print Monthly Reports.
 
To transfer funds in Jewel, follow these instructions:
 
# Click on Transfer Funds on the Home Screen.
# The date (in the upper left corner) defaults to today's date, but can be edited if needed. Use the Memo field to indicate the reason for the transfer, such as "Per Board vote on 5/17/26" or "To zero out at month end".
# You have the option to transfer in or out of multiple accounts. This is in case you need to take money from multiple funds to put into one OR take money from a single account and divide it among multiple funds. Select whichever method you would like to use by clicking the small white circle beside your preferred option. Notice how the screen changes when you select either one. It will expand the TO or FROM accounts so that you can enter multiple accounts. If you are making a transfer from a single account into a single account, it does not matter which of these is selected.
# Now, select the account(s) the money is being transferred ''out'' of - either by typing it in or selecting from a list with the down arrow. Then for each account type in how much money is to be transferred. To insert an account, either press ENTER after the previous account keyed in, OR click the insert button.
# Next, select the account(s) the money is being transferred ''in'' to and how much money is to be transferred in. The amount being transferred ''in'' must be the same as the amount you transferred ''out''. You can't take $50 out and transfer in $60!
# When finished, click OK and you're done! Jewel will make the appropriate adjustments in the records.
 
Note that you can look at a record of previous transfers by clicking the "Transfer Report" button.
 
[[File:Transfer_Funds_screen.png|center|600px]]
 
=== Void a Check ===
If you need to void a check that you have previously written, go to Accounting -> Void a Check.
 
# Use the sort options to find and select the check you wish to void.
# Verify that the date and memo accurately record what you are doing.
# Click OK.
# Verify the information in the pop-up, and click OK again.
 
The check you selected has been recorded as void. Jewel will either edit the check to make the amounts $0 (if the check is in the current month) or record a new transaction in the current month to cancel out the check that you're voiding. In the Bank Reconciliation, you will then mark off the $0 check, or both the original check and the new transaction, to remove them from the list of checks waiting to be cleared. Since the total amount you are checking off is $0, it will not affect your balance.
 
[[File:Void_A_Check_screen.png|center|600px]]
 
=== Returned Offerings ===
When an offering is returned for non-sufficient funds, because the donor changed their mind, or some other reason, use the NSF Check Reversal feature of Jewel. An NSF Check reversal can be performed at any time, even in months after the offering was received.
 
We say "check", because that's the type of offering that historically has most often "bounced", but electronic offerings can also be returned. All electronic offerings should be entered as "Checks" rather than as "Cash" so that if they are returned, you can use Jewel's NSF Check Reversal feature to easily reverse the offering.
 
To record that an offering was reversed, go to Offerings -> NSF Check Reversal.
 
# Use the Time Period and Sort Order options to find the offering you need to reverse.
# Select the offering you are looking for. Make SURE you select the correct one!
# If your bank does not charge a fee, simply leave the Account and Expense boxes blank. If your bank has charged a fee for the NSF check, enter that information here. Select which account to take the charge from and enter the amount charged.
# Verify that the Date and Memo accurately record what you are doing.
# Click OK to complete the NSF check reversal.
 
Jewel will record a negative deposit which takes the money out of the bank, the person’s receipt, and the accounts donated to. If Conference Funds were involved and the month’s remittance was already paid,
the funds will be automatically subtracted from the next month’s remittance.
 
[[File:NSF_Check_Reversal_screen.png|center|600px]]
 
=== Import from AdventistGiving ===
Jewel can import offering information from AdventistGiving. You may, of course, manually type in AdventistGiving offerings just like you do your Sabbath offerings. If you have very few donors, this is not an undue burden. Just be sure that you copy from AdventistGiving's Official Deposit Report, issued on the 15th and last day of each month, and not the notifications of individual donations that you receive throughout the month. The Cut-off Date is the offering date, since donations should be recorded in the same month they were donated, regardless of when they were deposited. [[Media:3040_-_AG_Manual_Entry_Instructions.pdf|Detailed instructions can be found here.]]
 
However, if you have more than a very few donations each month, you will find it much easier and faster to import your AdventistGiving offerings as described below.
 
====Direct Import====
The easiest method imports the most recent AdventistGiving Deposit Report. To use this method:
# Click Start New Offering, then Import Offering. You do not need to enter a date or offering total, as Jewel will receive this information from AdventistGiving.
# Enter the Email and Password that you use to log in to the AdventistGiving website, then click Import from AdventistGiving.
# Any accounts that appear in red must be "mapped". Select the account you wish to map and click Map Account. Select the Jewel account that corresponds to the AdventistGiving account you are mapping, or add a new Jewel account, then click OK. [[Media:3070_-_AG_Mapping_Accounts_and_Names.pdf|Click here for detailed mapping instructions.]]
# Any donors that appear in red must be mapped. Select the donor you wish to map and click Map Donor. Select the existing Jewel donor that corresponds to the AdventistGiving donor you are mapping, or add a new Jewel donor, then click OK. [[Media:3070_-_AG_Mapping_Accounts_and_Names.pdf|Click here for detailed mapping instructions.]]
# Once you don't see any more red, all accounts and donors have been mapped. Note that Jewel will remember all mappings for future imports, so this step will get significantly easier over time. Click OK to move on to the Make Deposit screen.
# Check that all deposit information looks correct, and click OK to record the deposit.
 
[[Media:3050_-_AG_Direct_Import_Instructions.pdf|Detailed instructions can be found here.]]
 
====Import from a File====
If you need to import a Deposit Report that is not the most recent report, you will need to import from a file.
# Go to the AdventistGiving website, and log in to your Treasury account.
# Download the Official Deposit Report for the cut-off date you need to import. The .csv version works most consistently for Jewel import. Note where the file is saved on your computer.
# Back in Jewel, click Start New Offering, then Import Offering. You do not need to enter a date or offering total, as Jewel will receive this information from AdventistGiving.
# Click Import from a File. You do not need to enter your email or password.
# Find and select the Official Deposit Report you just downloaded, then click Open.
# Any accounts that appear in red must be "mapped". Select the account you wish to map and click Map Account. Select the Jewel account that corresponds to the AdventistGiving account you are mapping, or add a new Jewel account, then click OK. [[Media:3070_-_AG_Mapping_Accounts_and_Names.pdf|Click here for detailed mapping instructions.]]
# Any donors that appear in red must be mapped. Select the donor you wish to map and click Map Donor. Select the existing Jewel donor that corresponds to the AdventistGiving donor you are mapping, or add a new Jewel donor, then click OK. [[Media:3070_-_AG_Mapping_Accounts_and_Names.pdf|Click here for detailed mapping instructions.]]
# Once you don't see any more red, all accounts and donors have been mapped. Note that Jewel will remember all mappings for future imports, so this step will get significantly easier over time. Click OK to move on to the Make Deposit screen.
# Check that all deposit information looks correct, and click OK to record the deposit.
 
[[Media:3060_-_AG_Import_From_a_File_Instructions.pdf|Detailed instructions can be found here.]]
 
====Returned Offering from AdventistGiving====
If you are importing your AdventistGiving offerings, either directly or via Import from a File, then you don't need to do anything. Jewel will automatically take care of the returned offering when you import your deposit report.
 
If you are entering your AdventistGiving offerings manually, you will enter a negative envelope for the returned offering, so that the offering total equals what is deposited in the bank.
[[Media:3100_-_AG_NSF_Donations.pdf|Detailed instructions can be found here.]]
 
====More Information====
[[Media:3010_-_AG_Overview_and_Fundamentals.pdf|AG Overview and Fundamentals]]


== Year End ==
== [[Entering Common Transactions]] ==
There are two year ends you will encounter - the Fiscal and the Calendar. Most likely these will coincide at the end of December of each year. However, some churches end their fiscal year at some other time during the year - usually June 30. For the fiscal year end, you will need to do year-end budget tasks (if your church has made a budget), zero out funds as necessary, print year- and month-end reports, and back up data. For the calendar year end, you will follow the usual steps for month end with the addition of printing a 1099 report and printing and distributing contribution receipts. Whether you are performing a fiscal year end, calendar year end, or both - Jewel's NextStep button will guide you through the steps you need to take.
The most common transactions you'll enter each month are found [[Entering Common Transactions|here]]. Less-common transactions may be found in [[Less-common Transaction Types|Chapter 6]].


Once you have completed the last offering of the fiscal/calendar year end, Jewel will begin guiding you through the last month end process, which then continues into the year end process.
<ul>[[Entering Common Transactions#Checks and Other Payments|Checks and Other Payments]]<br>
[[Entering Common Transactions#Transfer Funds|Transfer Funds]]<br>
[[Entering Common Transactions#Void a Check|Void a Check]]<br>
[[Entering Common Transactions#Returned Offerings|Returned Offerings/NSF Checks]]<br>
[[Entering Common Transactions#Import from AdventistGiving|Import from AdventistGiving]]</ul>


=== Year-end Budget Tasks ===
==[[Month End Processes]]==
If you wish to re-use this year's Budget Allocations for next year, you will need to manually transfer them to the next fiscal year <strong>before you close the month</strong>. Go to Maintenance -> Edit Budget Allocations, and click Copy from This Year to Next Year. Once the allocations are copied, you can edit them at any time during the fiscal year. You can also add a new budget at any time during the fiscal year.
Once all data has been entered for the month (with a few exceptions described below), you'll begin the month-end closing process. Once you Print Monthly Reports, the month is considered "closed", and no more changes can be made without the help of technical support. The processes for closing the month are described [[Month End Processes|here]].


===Zero Out Funds===
<ul>[[Month End Processes#Remit to Conference|Remit to Conference]]<br>
If there are parent accounts that you want to start with a zero balance for the New Year (such as any excess Church Expense to a Reserve Account) the transfer must be made <strong>before the Month End Closing</strong>. There <strong>cannot</strong> be any entries made between the Month End closing and the Annual Closing. The computer will zero out the sub-accounts indicated in Properties -> [[Properties#Fiscal Year and Closing Dates|General tab]]. The treasurer cannot make any manual changes, so please ensure that this choice is set correctly <strong>before the Month End Closing</strong>.
[[Month End Processes#Send Remittance Report|Send Remittance Report]]<br>
[[Month End Processes#Make Budget Allocations|Make Budget Allocations]]<br>
[[Bank Reconciliation|Reconcile Bank Statements]]<br>
[[Month End Processes#Print Monthly Reports|Print Monthly Reports]]<br>
[[Month End Processes#Back Up Data|Back Up Data]]<br>
[[Month End Processes#Send Backup to Conference|Send Backup to Conference]]</ul>


=== Print Reports ===
==[[Year End Processes]]==
Jewel will print both month-end as well as year-end reports. The default year-end report setting is just one report: a year-to-date Financial Summary.
Closing the last month of the fiscal or calendar year also closes the year. That process is described [[Year End Processes|here]].


=== Form 1099 Payments ===
<ul>[[Year End Processes#Year-end Budget Tasks|Year-end Budget Tasks]]<br>
This report assists in the preparation of IRS Form 1099, which in the United States must be provided to each vendor who has been paid more than a specified cumulative amount during the year. First select the time period you want. Click on the Choose Form 1099 Payments button, then select a vendor. This screen shows all payments made to the vendor, and allows you to choose the payments that apply to Form 1099. When finished adding all the vendors that need a Form 1099, click OK. Jewel then generates a report of vendors and their total payments, from which you can then generate your Forms 1099 in the manner recommended by your conference.
[[Year End Processes#Zero Out Funds|Zero Out Funds]]<br>
[[Year End Processes#Contribution Receipts|Contribution Receipts]]<br>
[[Year End Processes#Print Reports|Print Reports]]<br>
[[Year End Processes#Form 1099 Payments|Form 1099 Payments]]</ul></ul>


=== Contribution Receipts ===
<br><br>
Contribution Receipts must be printed and distributed at the end of each calendar year, regardless of whether the fiscal year has ended as well. Jewel automatically prints these receipts during the year-end process included in December's closing. These receipts are to be distributed promptly for the donors' records and tax returns. You can mail them, email them, hand them out at church, or have the donors pick up the receipts from you.
-----
[[Getting Started|Return to Chapter 2: Getting Started]]


====Signature for Receipts====
[[Bank Reconciliation|Continue to Chapter 4: Bank Reconciliation]]
Before printing, you have the option to import an image of your signature so that Jewel can print it on receipts. Go to Maintenance -> Properties -> Church Info tab, and [[Customizing Jewel#Church Info|follow the instructions here]].

Latest revision as of 13:35, 11 November 2025

Welcome to the Jewel monthly cycle, guided by the NextStep button! We hope you will see how Jewel has made a fairly complicated process quite simple.

The NextStep button in the center of your Jewel Home Screen is your guide through the monthly accounting process. The item listed beside NextStep will change according to where you are in the accounting process - reminding you of where you left off and what your next step is. During most of the monthly cycle, that next step is Start New Offering. When it is time to close the month or the year, the NextStep button informs you of exactly which step to do next.

Click on each heading below to get more information on how to complete Jewel's most-used processes.

Receiving and Handling Offerings

Once your database is set up, the first thing you must do is enter an offering. Click the link here for step-by-step instructions.

Entering Common Transactions

The most common transactions you'll enter each month are found here. Less-common transactions may be found in Chapter 6.

Month End Processes

Once all data has been entered for the month (with a few exceptions described below), you'll begin the month-end closing process. Once you Print Monthly Reports, the month is considered "closed", and no more changes can be made without the help of technical support. The processes for closing the month are described here.

Year End Processes

Closing the last month of the fiscal or calendar year also closes the year. That process is described here.



Return to Chapter 2: Getting Started

Continue to Chapter 4: Bank Reconciliation

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