Entering Common Transactions: Difference between revisions

Latest revision as of 22:49, 5 January 2026

These are the most common transactions you will enter each month. If the transaction you need to enter isn't included here, please see Entering Other Transaction Types

Offering Deposits

Receiving and Handling Sabbath Offerings

AdventistGiving Offerings

Offering Troubleshooting

Have You Entered All Offerings?

Avoid Creating Duplicate Offerings

Donated Labor or Materials - How to Handle

Donations to Independent Ministries

Dual Counting - Why and How

Offering Deposit-related Forms

Cash Count Sheet - Simple for smaller churches

Cash Count Sheet - Multiple for larger churches

Tithe Envelope Verification Sheet

Checks and Other Payments

Payment Entry Quick Start

Write Checks Screen Details

Check Options - Print or Write

Writing Checks Dated in Next Month

Avoid Creating Duplicate Payments

Electronic Payments - Timing, Dates, Memos

Remittance Checks

Transferring by Writing a Check

Simplified Entry for Complicated Payments / Reimbursements

Click here for topics related to Credit and Debit Card Payments

Check-related Forms

Check Request Form to be used by people needing reimbursements

Transfer Funds

Transfer Funds Quick Start

Transferring by Writing a Check

Transferring Funds From Checking to the Debit Account

Transfers Between Local and Conference Funds

Sideways Transfers - A Shell Game to Avoid

Sideways Transfers - What to Do Instead

Confusing Interactions

Void a Check

Void a Check

Reversing a Duplicate Void

Returned Offerings

Returned Offerings

If your transaction isn't listed here, go to Entering Other Transaction Types

Return to main page of Jewel Handbook

@@ Line 1: / Line 1: @@
-These are the most common transactions you will enter each month. If the transaction you need to enter isn't included here, please see [[Entering Other Transaction Types|Chapter 6: Entering Other Transaction Types]]
+__NOTOC__
+These are the most common transactions you will enter each month. If the transaction you need to enter isn't included here, please see [[Entering Other Transaction Types]]
+==Offering Deposits==
+:'''[[Receiving and Handling Sabbath Offerings]]'''
+:'''[[AdventistGiving Offerings]]'''
+:[[Offering Troubleshooting]]
+:[[Have You Entered All Offerings?]]
+:[[Avoid Creating Duplicate Offerings]]
+:[[Donated Labor or Materials - How to Handle]]
+:[[Donations to Independent Ministries]]
+:[[Dual Counting - Why and How]]
+'''Offering Deposit-related Forms'''
+:[[Media:1050 - Cash Count Sheet - Simple 2.pdf|Cash Count Sheet - Simple]] for smaller churches
+:[[Media:1040 - Cash Count Sheet - Multiple.pdf|Cash Count Sheet - Multiple]] for larger churches
+:[[Media:1130 - Tithe Envelope Verification Sheet.pdf|Tithe Envelope Verification Sheet]]
 == Checks and Other Payments ==
-:[[Payment Entry Quick Start]]
+:'''[[Payment Entry Quick Start]]'''
 :[[Write Checks Screen Details]]
 :[[Check Options - Print or Write]]
 :[[Allow Checks Dated in Next Month|Writing Checks Dated in Next Month]]
+:[[Avoid Creating Duplicate Payments]]
+:[[Electronic Payments - Timing, Dates, Memos]]
+:[[Remittance Checks]]
+:[[Transferring by Writing a Check]]
+:[[Simplified Entry for Complicated Payments / Reimbursements]]
+:[[Entering Other Transaction Types|Click here for topics related to Credit and Debit Card Payments]]
+'''Check-related Forms'''
+:[[Media:1070 - Check Request Form Template.pdf|Check Request Form]] to be used by people needing reimbursements
 == Transfer Funds ==
-Jewel allows two types of transfers, both done in the Transfer Funds screen. You can transfer funds between two Bank Accounts, such as from checking to savings. Or you can (with Church Board approval) transfer funds between two Local Funds, such as from Church Budget to Utilities.
+:'''[[Transfer Funds Quick Start]]'''
+:[[Transferring by Writing a Check]]
-Best practice for transfers is to enter them before starting the month-end closing process, but they can be entered at any time during the month, up until you Print Monthly Reports.
+:[[Transferring Funds From Checking to the Debit Account]]
+:[[Transfers Between Local and Conference Funds]]
-To transfer funds in Jewel, follow these instructions:
+:[[Sideways Transfers - A Shell Game to Avoid]]
+:[[Sideways Transfers - What to Do Instead]]
-# Click on Transfer Funds on the Home Screen.
+:[[Confusing Interactions]]
-# The date (in the upper left corner) defaults to today's date, but can be edited if needed. Use the Memo field to indicate the reason for the transfer, such as "Per Board vote on 5/17/26" or "To zero out at month end".
-# You have the option to transfer in or out of multiple accounts. This is in case you need to take money from multiple funds to put into one OR take money from a single account and divide it among multiple funds. Select whichever method you would like to use by clicking the small white circle beside your preferred option. Notice how the screen changes when you select either one. It will expand the TO or FROM accounts so that you can enter multiple accounts. If you are making a transfer from a single account into a single account, it does not matter which of these is selected.
-# Now, select the account(s) the money is being transferred ''out'' of - either by typing it in or selecting from a list with the down arrow. Then for each account type in how much money is to be transferred. To insert an account, either press ENTER after the previous account keyed in, OR click the insert button.
-# Next, select the account(s) the money is being transferred ''in'' to and how much money is to be transferred in. The amount being transferred ''in'' must be the same as the amount you transferred ''out''. You can't take $50 out and transfer in $60!
-# When finished, click OK and you're done! Jewel will make the appropriate adjustments in the records.
-Note that you can look at a record of previous transfers by clicking the "Transfer Report" button.
-[[File:Transfer_Funds_screen.png|center|600px]]
 == Void a Check ==
-If you need to void a check that you have previously written, go to Accounting -> Void a Check.
+:'''[[Void a Check]]'''
+:[[Reversing a Duplicate Void]]
-# Use the sort options to find and select the check you wish to void.
-# Verify that the date and memo accurately record what you are doing.
-# Click OK.
-# Verify the information in the pop-up, and click OK again.
-The check you selected has been recorded as void. Jewel will either edit the check to make the amounts $0 (if the check is in the current month) or record a new transaction in the current month to cancel out the check that you're voiding. In the Bank Reconciliation, you will then mark off the $0 check, or both the original check and the new transaction, to remove them from the list of checks waiting to be cleared. Since the total amount you are checking off is $0, it will not affect your balance.
-[[File:Void_A_Check_screen.png|center|600px]]
-== Returned Offerings ==
-:[[Returned Offerings]]
-When an offering is returned for non-sufficient funds, because the donor changed their mind, or some other reason, use the NSF Check Reversal feature of Jewel. An NSF Check reversal can be performed at any time, even in months after the offering was received.
-We say "check", because that's the type of offering that historically has most often "bounced", but electronic offerings can also be returned. All electronic offerings should be entered as "Checks" rather than as "Cash" so that if they are returned, you can use Jewel's NSF Check Reversal feature to easily reverse the offering.
-:'''''Note:''' If you are '''importing''' your AdventistGiving offerings, either directly or via Import from a File, then you don't need to do anything. Jewel will automatically take care of the returned offering when you import your deposit report. Do not make a separate entry for the returned offering. If you enter AdventistGiving manually, see special instructions [[#Returned Offering from AdventistGiving|here]].)''
-To record that an offering was reversed, go to Offerings -> NSF Check Reversal.
-# Use the Time Period and Sort Order options to find the offering you need to reverse.
+==Returned Offerings==
-# Select the offering you are looking for. Make SURE you select the correct one!
+:'''[[Returned Offerings]]'''
-# If your bank does not charge a fee, simply leave the Account and Expense boxes blank. If your bank has charged a fee for the NSF check, enter that information here. Select which account to take the charge from and enter the amount charged.
-# Verify that the Date and Memo accurately record what you are doing.
-# Click OK to complete the NSF check reversal.
-Jewel will record a negative deposit which takes the money out of the bank, the person’s receipt, and the accounts donated to. If Conference Funds were involved and the month’s remittance was already paid,
-the funds will be automatically subtracted from the next month’s remittance.
-[[File:NSF_Check_Reversal_screen.png|center|600px]]
-<br><br>
 -----
-If your transaction isn't listed here, go to [[Entering Other Transaction Types|Chapter 6: Entering Other  Transaction Types]]
+If your transaction isn't listed here, go to [[Entering Other Transaction Types]]
-[[The Basic Jewel Processes|Return to Chapter 3: The Basic Jewel Processes]]
-[[The Basic Jewel Processes#Start New Offering|Return to previous section: Start New Offering]]
-[[Month End Processes|Continue to next section: Month End Processes]]
+[[Jewel Handbook|Return to main page of Jewel Handbook]]