Entering Common Transactions

These are the most common transactions you will enter each month. If the transaction you need to enter isn't included here, please see Chapter 6: Entering Other Transaction Types

Checks and Other Payments

Payment Entry Quick Start

Write Checks Screen Details

Check Options - Print or Write

Writing Checks Dated in Next Month

Transfer Funds

Jewel allows two types of transfers, both done in the Transfer Funds screen. You can transfer funds between two Bank Accounts, such as from checking to savings. Or you can (with Church Board approval) transfer funds between two Local Funds, such as from Church Budget to Utilities.

Best practice for transfers is to enter them before starting the month-end closing process, but they can be entered at any time during the month, up until you Print Monthly Reports.

To transfer funds in Jewel, follow these instructions:

Click on Transfer Funds on the Home Screen.
The date (in the upper left corner) defaults to today's date, but can be edited if needed. Use the Memo field to indicate the reason for the transfer, such as "Per Board vote on 5/17/26" or "To zero out at month end".
You have the option to transfer in or out of multiple accounts. This is in case you need to take money from multiple funds to put into one OR take money from a single account and divide it among multiple funds. Select whichever method you would like to use by clicking the small white circle beside your preferred option. Notice how the screen changes when you select either one. It will expand the TO or FROM accounts so that you can enter multiple accounts. If you are making a transfer from a single account into a single account, it does not matter which of these is selected.
Now, select the account(s) the money is being transferred out of - either by typing it in or selecting from a list with the down arrow. Then for each account type in how much money is to be transferred. To insert an account, either press ENTER after the previous account keyed in, OR click the insert button.
Next, select the account(s) the money is being transferred in to and how much money is to be transferred in. The amount being transferred in must be the same as the amount you transferred out. You can't take $50 out and transfer in $60!
When finished, click OK and you're done! Jewel will make the appropriate adjustments in the records.

Note that you can look at a record of previous transfers by clicking the "Transfer Report" button.

Void a Check

If you need to void a check that you have previously written, go to Accounting -> Void a Check.

Use the sort options to find and select the check you wish to void.
Verify that the date and memo accurately record what you are doing.
Click OK.
Verify the information in the pop-up, and click OK again.

The check you selected has been recorded as void. Jewel will either edit the check to make the amounts $0 (if the check is in the current month) or record a new transaction in the current month to cancel out the check that you're voiding. In the Bank Reconciliation, you will then mark off the $0 check, or both the original check and the new transaction, to remove them from the list of checks waiting to be cleared. Since the total amount you are checking off is $0, it will not affect your balance.

Returned Offerings

When an offering is returned for non-sufficient funds, because the donor changed their mind, or some other reason, use the NSF Check Reversal feature of Jewel. An NSF Check reversal can be performed at any time, even in months after the offering was received.

We say "check", because that's the type of offering that historically has most often "bounced", but electronic offerings can also be returned. All electronic offerings should be entered as "Checks" rather than as "Cash" so that if they are returned, you can use Jewel's NSF Check Reversal feature to easily reverse the offering.

Note: If you are importing your AdventistGiving offerings, either directly or via Import from a File, then you don't need to do anything. Jewel will automatically take care of the returned offering when you import your deposit report. Do not make a separate entry for the returned offering. If you enter AdventistGiving manually, see special instructions here.)

To record that an offering was reversed, go to Offerings -> NSF Check Reversal.

Use the Time Period and Sort Order options to find the offering you need to reverse.
Select the offering you are looking for. Make SURE you select the correct one!
If your bank does not charge a fee, simply leave the Account and Expense boxes blank. If your bank has charged a fee for the NSF check, enter that information here. Select which account to take the charge from and enter the amount charged.
Verify that the Date and Memo accurately record what you are doing.
Click OK to complete the NSF check reversal.

Jewel will record a negative deposit which takes the money out of the bank, the person’s receipt, and the accounts donated to. If Conference Funds were involved and the month’s remittance was already paid, the funds will be automatically subtracted from the next month’s remittance.