Check Options - Print or Write: Difference between revisions

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(Created page with "There are two ways to use checks in Jewel, and both have advantages and disadvantages. Which you choose will depend on your preferences and how your church operates. ==Order Preprinted Paper Checks== Manually write out the payee and amount on each check when needed. * Advantages: you can take the checkbook with you and use when/where needed. * Disadvantages: you will need to enter the checks into Jewel, writing them twice, as it were, since Jewel is acting as your check...")
 
 
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There are two ways to use checks in Jewel, and both have advantages and disadvantages. Which you choose will depend on your preferences and how your church operates.
There are two ways to use checks in Jewel, and both have advantages and disadvantages. Which you choose will depend on your preferences and how your church operates.


==Order Preprinted Paper Checks==
==Order Preprinted Paper Checks and Hand Write==
Manually write out the payee and amount on each check when needed.
Manually write out the payee and amount on each check when needed.
* Advantages: you can take the checkbook with you and use when/where needed.
* Advantages: you can take the checkbook with you and use when/where needed.
* Disadvantages: you will need to enter the checks into Jewel, writing them twice, as it were, since Jewel is acting as your check register.
* Disadvantages: you will need to enter the checks into Jewel, writing them twice, as it were, since Jewel is acting as your check register.
* Errors on preprinted checks will result in a check number that cannot be used and must be voided.
* Errors on preprinted checks will result in a check number that cannot be used and must be voided.
===Ways to Save===
* Ordering your checks online instead of from your bank will save money. Deluxe, Checks Unlimited, even Walmart, offer preprinted checks, deposit slips and checkbook covers in various sizes and configurations.
* Order the correct check starting number. Look at your last check number in the old checks to give the printer the correct starting number for the new checks. Printing checks that repeat check numbers that you have already used is not helpful and can cause confusion.
* Limit your order. Even if it looks like a bargain, don't order a huge number of checks.
** Instances of churches having to change bank accounts due to fraudulent activity is increasing, and there is no need for you to order 1000 checks and end up having to shred 879 of them.
** Most churches are using fewer paper checks, due to Bank Bill Pay and an increasing use of electronic payments. Look in Jewel Check Report to see how many checks have been used in 1-2 years. If your church only used 200 checks in the last 2 years, order 200 or 250, not 500. You can always order more if needed.


==Create the Checks in Jewel==
==Create the Checks in Jewel==
Type the checks into Jewel and then print them out. No separate checkbook.
Type the checks into Jewel and then print them out. No separate checkbook.
* Advantages: You only enter payments once.
* Advantages: You only enter payments once.
* There is less chance of the bank misreading the check and withdrawing a different amount than you wrote it
* There is less chance of the bank misreading the check and withdrawing a different amount than you wrote it for.
for.
* Disadvantages: If someone needs a check, you will have to be in proximity to the printer to get it for them. No spur-of-the-moment reimbursement checks at the board meeting.
* Disadvantages: If someone needs a check, you will have to be in proximity to the printer to get it for them. No spur-of-the-moment reimbursement checks at the board meeting.
* If your printer decides to act up, it can delay check writing.
* If your printer decides to act up, it can delay check writing.


Whichever option you choose, here are some money saving tips.
===Ways to Save===
Option #1 ways to save:
* Purchase blank check stock from an office supply store rather than spending hundreds of dollars on expensive, preprinted check paper from your bank. Any 3-section, check on top, blank check stock that is compatible with QuickBooks will work with Jewel, and you can order them on Amazon for around $30 for 500 sheets.
 Ordering your checks online instead of from your bank will save money. Deluxe, Checks Unlimited, even
* If you end up having to change banks or accounts, the blank check stock can still be used.  
Walmart offer preprinted checks, deposit slips and checkbook covers in various sizes and configurations.
* With blank stock, you don't have to coordinate the preprinted number on the check paper with the number in Jewel. If the printer messes up a page, just reprint on a new blank sheet using the same check number.
 Order the correct check starting number. Look at your last check number in the old checks to give the printer
 
the correct starting number for the new checks. Printing checks that repeat check numbers that you have
==Setting Up the Various Options in Jewel==
already used is not helpful and can cause confusion.
Go to Maintenance / Properties / General Tab. The “Checks” Box is on the bottom left of the “General” screen.
 Limit your order. Even if it looks like a bargain, don't order a huge number of checks.
 
• Instances of churches having to change bank accounts due to fraudulent activity is increasing, and there is
===Paper Checkbook===
no need for you to order 1000 checks and end up having to shred 879 of them.
If you are using a paper checkbook and not printing checks from Jewel, the "Print New Checks" box should not be checked. Also, there is no need to print the memo on the check.
• Most churches are using fewer paper checks, due to Bank Bill Pay and an increasing use of electronic
 
payments. Look in Jewel Check Report to see how many checks have been used in 1-2 years. If your church
===Preprinted Check Stock===
only used 200 checks in the last 2 years, order 200 or 250, not 500. You can always order more if needed.
If you have check stock that comes preprinted from the bank, with the bank and church name and check number already printed, you will check the "Print New Checks" and "Using Preprinted Checks" boxes.
Option #2 ways to save:
 
Purchase blank check stock from an office supply store rather than spending hundreds of dollars on
If you are mailing checks with invoice or account numbers in the memo line, you will want the "Print Memo on Check" box checked.
expensive, preprinted checks from your bank. Any 3-section, check on top, blank check stock that is
 
compatible with QuickBooks will work with Jewel, and you can order them on Amazon for around $30 for
===Blank Check Stock===
500 sheets.
When using blank check stock, the "Print New Checks" box should be checked, and the "Using Preprinted Checks" box should be '''un'''checked.
If you end up having to change banks or accounts, the blank check stock can still be used. Another
 
advantage to the blank stock is that if you forget and print something else on a preprinted check, that
If you are mailing checks with invoice or account numbers in the memo line, you will want the "Print Memo on Check" box checked.
particular check number has been used and will have to be voided in Jewel. With blanks, you just put in
 
another sheet and reprint it, reusing the same check number.
When using blank check stock, you will need to set up the bank name and account info in Jewel. It would be helpful to have a printed check from your bank in hand, to help you fill it in correctly.
1
# Go to Maintenance / Edit Accounts.
Setting up the various options in Jewel: Go to Maintenance/Properties/General Tab. The “Checks” Box is on the bottom
# Locate and click on the correct bank account in the left-hand column.
left of the “General” screen.
# Check the “Edit” box at the top of the center column
If you are using a paper checkbook and not printing checks from Jewel,
# Follow steps 5-9 [[Add New Bank Account|here]] to fill in the account information that will be printed on your checks.
this box will not be checked.
 
Also, there is no need to print the memo on the check.
[[Envelope Sizes for Checks and Receipts|Click here for mailing envelope specifics.]]
If you have check stock that comes preprinted from the bank, with the
 
bank and church name and check number are already printed, you will
 
check these boxes.
-----
If you are mailing checks with invoice or account numbers in the memo
[[Entering Common Transactions|Click here for more topics related to Checks and Other Payments]]
line, you will want this box checked.
 
When using blank check stock, this box should be checked,
[[Maintaining and Customizing Jewel|Click here for more topics related to Pro Tips]]
and this box should be unchecked.
2
When using blank check stock, you will need to set up the bank name and account info in Jewel. It would be helpful to
have a printed check from your bank in hand, to help you fill it in correctly.
1) Go to “Maintenance/Edit Accounts.
”
2) Locate and click on the correct bank account.
3) Click on the “Edit Checking” box.
Your Bank ID# and bank name will be different from this example.
That is ok.
4) Fill in this Bank Name accurately, since it will be printed on the
checks as the legal bank name.
5) Enter your bank's mailing address, using the same number of
lines as a normal address label.
6) Routing #: Type in your bank's “routing transit” number. You
can find this number in small print on the upper right section of
your checks. This is different than the routing number found in
the MICR line at the bottom of the check. If you are not sure what
this routing transit number is, contact your bank for verification
before entering it.
3
7) MICR Line: This line consists of your account number, routing number, and check number and can be seen on the
bottom of your checks in bold black type along with some unusual symbols. Key in the number and symbols (use the
guidelines provided to type the symbols) exactly as is seen on your checks, with the exception of the last 4 digits – type
“nnnn” instead of the numbers seen on the check.
8) Click “OK” to save and leave.
9) Once you have filled out the “Bank Information” boxes, print a test
check on a piece of plain paper and compare it to a bank printed check.
To do this, go to any check in Jewel and click the “Print This Check” box
Click on “Print Checks.” Compare the check that prints with the printed
check from your bank to ensure the details are correct. Destroy that
check when you are finished. It was just a test.
For more tutorials on JEWEL PROGRAM BASIC FEATURES, see section 7000 on the gccsda.org auditor webpage
This information has been brought to you by the Georgia-Cumberland Conference Audit Team
Created by Linda McCabe. Edited 8/26/2025
4

Latest revision as of 18:31, 31 December 2025

There are two ways to use checks in Jewel, and both have advantages and disadvantages. Which you choose will depend on your preferences and how your church operates.

Order Preprinted Paper Checks and Hand Write

Manually write out the payee and amount on each check when needed.

  • Advantages: you can take the checkbook with you and use when/where needed.
  • Disadvantages: you will need to enter the checks into Jewel, writing them twice, as it were, since Jewel is acting as your check register.
  • Errors on preprinted checks will result in a check number that cannot be used and must be voided.

Ways to Save

  • Ordering your checks online instead of from your bank will save money. Deluxe, Checks Unlimited, even Walmart, offer preprinted checks, deposit slips and checkbook covers in various sizes and configurations.
  • Order the correct check starting number. Look at your last check number in the old checks to give the printer the correct starting number for the new checks. Printing checks that repeat check numbers that you have already used is not helpful and can cause confusion.
  • Limit your order. Even if it looks like a bargain, don't order a huge number of checks.
    • Instances of churches having to change bank accounts due to fraudulent activity is increasing, and there is no need for you to order 1000 checks and end up having to shred 879 of them.
    • Most churches are using fewer paper checks, due to Bank Bill Pay and an increasing use of electronic payments. Look in Jewel Check Report to see how many checks have been used in 1-2 years. If your church only used 200 checks in the last 2 years, order 200 or 250, not 500. You can always order more if needed.

Create the Checks in Jewel

Type the checks into Jewel and then print them out. No separate checkbook.

  • Advantages: You only enter payments once.
  • There is less chance of the bank misreading the check and withdrawing a different amount than you wrote it for.
  • Disadvantages: If someone needs a check, you will have to be in proximity to the printer to get it for them. No spur-of-the-moment reimbursement checks at the board meeting.
  • If your printer decides to act up, it can delay check writing.

Ways to Save

  • Purchase blank check stock from an office supply store rather than spending hundreds of dollars on expensive, preprinted check paper from your bank. Any 3-section, check on top, blank check stock that is compatible with QuickBooks will work with Jewel, and you can order them on Amazon for around $30 for 500 sheets.
  • If you end up having to change banks or accounts, the blank check stock can still be used.
  • With blank stock, you don't have to coordinate the preprinted number on the check paper with the number in Jewel. If the printer messes up a page, just reprint on a new blank sheet using the same check number.

Setting Up the Various Options in Jewel

Go to Maintenance / Properties / General Tab. The “Checks” Box is on the bottom left of the “General” screen.

Paper Checkbook

If you are using a paper checkbook and not printing checks from Jewel, the "Print New Checks" box should not be checked. Also, there is no need to print the memo on the check.

Preprinted Check Stock

If you have check stock that comes preprinted from the bank, with the bank and church name and check number already printed, you will check the "Print New Checks" and "Using Preprinted Checks" boxes.

If you are mailing checks with invoice or account numbers in the memo line, you will want the "Print Memo on Check" box checked.

Blank Check Stock

When using blank check stock, the "Print New Checks" box should be checked, and the "Using Preprinted Checks" box should be unchecked.

If you are mailing checks with invoice or account numbers in the memo line, you will want the "Print Memo on Check" box checked.

When using blank check stock, you will need to set up the bank name and account info in Jewel. It would be helpful to have a printed check from your bank in hand, to help you fill it in correctly.

  1. Go to Maintenance / Edit Accounts.
  2. Locate and click on the correct bank account in the left-hand column.
  3. Check the “Edit” box at the top of the center column
  4. Follow steps 5-9 here to fill in the account information that will be printed on your checks.

Click here for mailing envelope specifics.


Click here for more topics related to Checks and Other Payments

Click here for more topics related to Pro Tips

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